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AGM Sunday 5th January 2014

Brian Raftery

Brian Raftery

Administrator
Admin
October 25, 2006
3,985
122
Kiltimagh Co. Mayo
The AGM will be held on Sunday the 5th of January 2014
Venue: The Horse and Jockey Hotel. Tipperary
Time: 1pm
With lunch after it.

Over night accommodation in the hotel on the Saturday night is €99 for double room b&b and €70 single b&b
All welcome.
 
Brian Raftery

Brian Raftery

Administrator
Admin
October 25, 2006
3,985
122
Kiltimagh Co. Mayo
The hotel is now booked and I've got the room prices reduces a bit. So if you want to stay over night just book under the eircooled rate.
and add your name here to let us know how many are staying over and or attending the meeting on the Sunday and having lunch.


Dear Brian,

Thank you for your booking which I would like to confirm as follows:

Date: Sunday 5th January 2013
Time: 1pm
Meeting Room: Sadlers Wells
No. of Delegates: 40
Equipment: Projector/Screen
Lunch: Lunch @ 1.30pm - 2pm x 30-40 people @ 18 Euro p/person
Rate: Meeting Room - Complimentary
Accommodation: We can offer accommodation rates: Singles @ 65 Euro &
double/tiwns @ 80 Euro.

If there are any queries on the above or if I can be of any further
assisstance please do not hesitate to contact me.

Kind Regards,

Caroline Egan,
Horse & Jockey Hotel,
Horse & Jockey,
Co. Tipperary,
Ireland

www.horseandjockeyhotel.com

T: 0504-44192
F: 0504-44747
E: info@horseandjockeyhotel.com
 
Brian Raftery

Brian Raftery

Administrator
Admin
October 25, 2006
3,985
122
Kiltimagh Co. Mayo
I've just sent out an email to everone about the AGM before you all finish work for the holidays, so if you can attend the meeting put your name down here thanks.

1. Brian Raftery
2. Mick Lennon
3. Ross & Aoife
4. Britt
 
rascal1

rascal1

Club Member
Club Member
January 12, 2007
452
9
Marino, Dublin
[h=2]
icon1.png
[/h]For those who might be interested this is what we talked about at the last meeting.
Always interesting to see if we can repeat ourselves this time..

Annual General Meeting 2013 was held today Sunday 10th March in Mr Browne's Premises in Naas.
The following were present
Liam Cummins(rascal1) Kevin Reade(rez) Ann Lynam-Kelly(Ann73) David Cole(Duts) Trevor Brady(trev)
John Gough(Johnnyg) P.J.Delaney(Great Balls of Fire57) Lorcan Carolan(Lorcan) Liam Kelly(beetlebug)
Jon White(Jonwhite) Dave Wheatley(caddy) Pete Carr(kombi.noise) Andre Diuszus(postvan-man)
Aoife Fortune(ringo<3maxine) Ross Kelly(airhead) Rory Browne(Mr Browne)
Hope that that is everyone and if I spelt your name wrong it was because I couldn't read your writing.

A lot of discussion centred on the timing of the AGM.
Kevin apologised for changing the date of the meeting and the general concensus was that the new date didn't work.
There was a proposal by Kevin to hold the AGM at the same time as Jumpstart.This was defeated in a vote.
Trev and Jon White expressed the view that the AGM was a meeting and not a show and that it should be held separately to any other event.David Cole made the point that it was impossible to suit everyone and that we were better of setting a date and sticking to it. It was felt that the having the AGM around the New Year seemed to have worked well in the past and if it was not broken,why fix it. everyone also enjoyed the dinner that went with it and it was felt it was a bit of an Eircooled Christmas dinner and AGM with an opportunity to stay over in a hotel the night before making it quite a social event. Dave Wheatley explained that it was not christian to eat Christmas dinner in February.
It was finally agreed that AGM will be held on the First Sunday in January from here on.
It was also said that it should be noted that although the changing of the date did not work on this occasion,it was changed to try and improve the meeting.Kevin has had a bit of criticism for this but it was done for the right reasons.
Every club needs people who are prepared to put their head above the paraphet and try something.Otherwise,nothing gets done.

There was discussion around the forming of a comittee/steering group for the club as it was felt that as a Club we needed to be a little more organised.This group of people would be elected at the AGM each year.The view was also expressed that we did want to be overly regulated and that this group would use very light handed regulation.No formal decision was made in regard to this as some of the key members were missing and that the matter would be best left until all were present. Two names were proposed for these positions and were accepted.Kevin Reade and David Cole are both prepared to act as an officer of the club.This topic will require a lot more discussion as to how we wish to proceed.

Kevin Reade proposed that a new Gazebo and Banner was required for attendance at shows.This was in order for the club to have a better presence at Shows. It was also felt that every effort should made to meet up and arrive at shows in convoy and for all members to be parked together.
It was also felt that an Eircooled sheet giving details of our vehicles at shows should be displayed on all vehicles.
If an Eircooled Sheet was drawn up with spaces for the details,this could be downloaded and people could edit in their own details and print it off themselves. This would giving some uniformity to the display of our vehicles in a show.

In an attempt to further promote the club it was felt that a A5 size flyer be produced to be distributed at shows and at Vantastival. Dave Wheatley was of the view that a sticker would work much better as people tend to keep stickers,even if they just stick them to the fridge.At least they get kept.

A discussion about the number of advertisors on the forum developed into a discussion about how much money do we need and if we had more what would we spend it on.There was no one present who knew of the state of the club finances so this topic was parked in the absence of this information.

Dave Wheatley felt that if there was money in the club that perhaps some work could be done to improve the speed of the forum.A mirror of the server was mentioned and that the forum could be lighting quick.

Membership of the IVCA was discussed but it was felt that there was no benefit to the club at the moment.

It was noted that Eircooled jackets will soon be availiable with Eircooled logo embroidered on back and front.
These are being organised by Mikey(vwbeetle1500).
According to rez the fit of the jackets is good and a large one fitted him.You can all judge from the size of Kevin as to what will fit you.Cost will be €55-60 each.

Rory mentioned that it was possible to hire a company to handle all the administration for the club.This would be similiar to what the Irish Rail Preservation Society do. Rory will advise on what the cost of this service to club would be.

There was a discussion about the photos for the calendar being submitted by month. The view was expressed that there might be 2 excellent photos in one month and only one would picked even though these two photos could be the best of the year.It was agreed the a photo could be resubmitted the following month.

The Eircooled magazine was felt to be an excellent production and a job well done by Justin.

A special word of thanks must go to Rory for the use of the premises to hold the AGM.
And for the tea and coffee and the bikkies.

Hopefully I have covered all of the main topics that were discussed.​
 
Brian Raftery

Brian Raftery

Administrator
Admin
October 25, 2006
3,985
122
Kiltimagh Co. Mayo
Don't forget the AGM is this weekend. If your going can you put your name on the list the hotel rang today to know what the numbers are going to be for the meeting and lunch.

1. Brian Raftery
2. Mick Lennon
3. Ross & Aoife
4. Britt
5. Duts
6. Trev
7.caddy
8. Sam & Lorcan
 
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